For LPG distributorships
Every cylinder and every rupee, accounted for by the end of the day.
Refill bookings, driver dispatch, godown stock and the cash that comes back with it — in one place, built around how a distributorship actually runs rather than how accounting software wishes it did.
Running live at Harsidhi Indane, Bihar.
The day, in the order it happens
Each step hands something to the next. Where a step is skipped, the books say so instead of quietly balancing.
- 01
Booking
One open order per customer
A second booking is refused until the last one is delivered, and the gap between refills is a number the office sets — not one buried in the code.
- 02
Dispatch
Loaded out against the godown
Cylinders move from the godown onto a named vehicle. What is on the truck and what is on the floor are two balances, and both are always answerable.
- 03
Delivery
DAC, empties, and how it was paid
The driver enters the customer's DAC, how many empties came back, and whether it was cash, PhonePe, paid on the portal, or nothing at all.
- 04
Collection
Money follows a named person
Cash sits with the driver until it is handed to the office, and with the office until it is banked. Every leg has a date and two names on it.
- 05
Verification
Portal payments confirmed on SDMS
A customer saying they paid IOCL directly is a claim. The office approves it, the owner finds it on SDMS, and only then does it count as money.
What it takes care of
Works without signal
Deliveries recorded in a village with no bars queue on the phone and post themselves when it reconnects. Nothing is retyped and nothing is booked twice.
A godown that balances
Filled and empty cylinders on a double-entry ledger. Opening plus what moved equals closing, every product, every day — and if it ever does not, you are told.
Cash you can follow
What each driver collected, what they have handed over, and what they are still holding. Running totals, because Monday's cash often reaches the office on Thursday.
Dues with two names
Cash and cylinders owed, recording who gave the credit and on whose authority. The question afterwards is never whose decision it was.
Daily audit
The day's cash and stock are checked against themselves overnight. If something does not add up, you get an email before the next morning's deliveries go out.
Staff who are accountable
Every booking, dispatch and delivery carries the name of the person who did it, and the owner sees the whole operation without being able to disturb it.
Written for this trade, not adapted to it
Two-way loads
A truck that brings filled cylinders and takes empties away is one movement in and one out, counted separately, so the plant account and the floor never drift apart.
New connections
No empty comes back with a new connection, and the stock ledger knows that without anybody adjusting a figure by hand.
Prices that hold
A rate list is entered once with the date it starts. A delivery is always valued at the price on its own day, so last month keeps last month's price when the oil company revises.
Empties as dues
A cylinder that did not come back is a due against the household, with the same name and authority trail as money owed.
Run a distributorship?
Tell us roughly how many refills a day you handle and how many people are on the road. We will show you the same screens your office would use, with your own numbers in them.